Finance and Operations Manager

Lokalizacja

1740 Ridge Avenue, Evanston, IL, USA

Przegląd

Open Communities seeks an experienced non-profit Finance and Operations Manager. This position is key to ensuring the fiscal and operational health of the organization is strong and staff are supported.

Open Communities makes our area more welcoming for all by investigating and enforcing fair housing practices, preventing eviction and foreclosure through free housing counseling, and fighting housing discrimination through education and advocacy. Our goal is to advance the economic empowerment of those most marginalized while holding communities and institutions accountable for discriminatory policies.

At Open Communities, we don't just accept difference — we celebrate it, support it, and thrive on it. We believe that diversity and inclusion among our teammates are critical to our success, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We value critical thinkers, problem solvers, and the ability to laugh with each other. Open Communities values the expertise of those most impacted by housing discrimination and other unjust systems we seek to address, and encourages candidates with this experience to apply. Accommodations will be provided to individuals with disabilities.

Opis pracy

Finance

• Maintain a fiscal calendar to ensure fiscal obligations are met on time.

• Prepare, review, and post all general ledger journal entries in QuickBooks.

• Manage accounts receivable and accounts payable.

• Assist with the annual budgeting process, including the creation of schedules necessary to support the revenue and expense assumptions.

• Work with outside CPA to reconcile bank accounts and produce monthly financials.

• Coordinate procedures for incoming mail, checks, and deposits in the bank.

• Coordinate financial responsibilities for submission of all government contracts and other grant applications with the Executive Director and the Development team.

• Prepare monthly vouchers for all government contracts.

• Collaborate with necessary staff to create budgets and appropriate justifications for grant proposals and reports.

• Serve as the point person to outside CPA and Auditor to assist with preparation of financial audit.

• Implement, update, and manage effective internal controls, policies, and procedures.

• Ensure agency is compliant with regulatory bodies, such as the Attorney General’s Office, The Secretary State’s Office, and other government/funding offices.

• Identify cost reduction opportunities that create organizational efficiency and effectiveness.

Human Resources

• Coordinate the hiring process and the onboarding and offboarding of staff and interns.

• Primary liaison with organization’s third-party human resources and payroll company.

• Maintain a payroll calendar, track PTO and flex time, and process payroll.

• Distribute information on employee benefits.

• Track anniversaries and schedule reviews.

• Maintain Personnel files on staff, interns, and volunteers.

Board

• Coordinate and attend Finance Committee meetings.

• Schedule Board meetings and prepare board meeting packets.

• Maintain board member files and meeting records.

• Ensure all relevant documents are posted in the board portal of the OC website

Operations

• Strategize and implement efforts to encourage a positive work culture and team bonding activities.

• Maintain communications with the landlord/property manager

• Maintain office equipment, office supplies and other office necessities.

• Produce a monthly calendar for staff of the upcoming activities.

• Purchasing

Kwalifikacje

This position requires at least two years of experience in non-profit finance and operations.

Wymagania

• A demonstrated commitment to non-profit, justice-related work is required.

• Technical Skills – Must be proficient at using required technology; using client management systems, finance programs, spreadsheets, and reporting tools.

• Willing to pursue training and development opportunities; strive to continuously build knowledge and skills and to share such expertise with others.

• Able to balance multiple tasks and manage conflicting priorities required.

• Interpersonal Skills - maintains confidentiality, focuses on solving conflict, and approaches clients and co-workers with trauma-informed lens.

• Adaptability - Adapts to changes in the work environment. Able to deal with frequent change, delays, or unexpected events.

• Excellent communication, writing, problem solving, and organizational skills.

• Bi-lingual persons are strongly encouraged to apply.