Finance

Maintain a fiscal calendar to ensure fiscal obligations are met on time.
Prepare, review, and post all general ledger journal entries in QuickBooks.
Manage accounts receivable and accounts payable.
Assist with the annual budgeting process, including the creation of schedules necessary to support the revenue and expense assumptions.
Work with outside CPA to reconcile bank accounts and produce monthly financials.
Coordinate procedures for incoming mail, checks, and deposits in the bank.
Coordinate financial responsibilities for submission of all government contracts and other grant applications with the Executive Director and the Development team.
Prepare monthly vouchers for all government contracts.
Collaborate with necessary staff to create budgets and appropriate justifications for grant proposals and reports.
Serve as the point person to outside CPA and Auditor to assist with preparation of financial audit.
Implement, update, and manage effective internal controls, policies, and procedures.
Ensure agency is compliant with regulatory bodies, such as the Attorney General’s Office, The Secretary State’s Office, and other government/funding offices.
Identify cost reduction opportunities that create organizational efficiency and effectiveness.

Human Resources

Coordinate the hiring process and the onboarding and offboarding of staff and interns.
Primary liaison with organization’s third-party human resources and payroll company.
Maintain a payroll calendar, track PTO and flex time, and process payroll.
Distribute information on employee benefits.
Track anniversaries and schedule reviews.
Maintain Personnel files on staff, interns, and volunteers.

Board

Operations

Strategize and implement efforts to encourage a positive work culture and team bonding activities.
Maintain communications with the landlord/property manager
Maintain office equipment, office supplies and other office necessities.
Produce a monthly calendar for staff of the upcoming activities.
Purchasing.

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