Finance

• Maintain a fiscal calendar to ensure fiscal obligations are met on time.

• Prepare, review, and post all general ledger journal entries in QuickBooks.

• Manage accounts receivable and accounts payable.

• Assist with the annual budgeting process, including the creation of schedules necessary to support the revenue and expense assumptions.

• Work with outside CPA to reconcile bank accounts and produce monthly financials.

• Coordinate procedures for incoming mail, checks, and deposits in the bank.

• Coordinate financial responsibilities for submission of all government contracts and other grant applications with the Executive Director and the Development team.

• Prepare monthly vouchers for all government contracts.

• Collaborate with necessary staff to create budgets and appropriate justifications for grant proposals and reports.

• Serve as the point person to outside CPA and Auditor to assist with preparation of financial audit.

• Implement, update, and manage effective internal controls, policies, and procedures.

• Ensure agency is compliant with regulatory bodies, such as the Attorney General’s Office, The Secretary State’s Office, and other government/funding offices.

• Identify cost reduction opportunities that create organizational efficiency and effectiveness.

Human Resources

• Coordinate the hiring process and the onboarding and offboarding of staff and interns.

• Primary liaison with organization’s third-party human resources and payroll company.

• Maintain a payroll calendar, track PTO and flex time, and process payroll.

• Distribute information on employee benefits.

• Track anniversaries and schedule reviews.

• Maintain Personnel files on staff, interns, and volunteers.

Board

• Coordinate and attend Finance Committee meetings.

• Schedule Board meetings and prepare board meeting packets.

• Maintain board member files and meeting records.

• Ensure all relevant documents are posted in the board portal of the OC website

Operations

• Strategize and implement efforts to encourage a positive work culture and team bonding activities.

• Maintain communications with the landlord/property manager

• Maintain office equipment, office supplies and other office necessities.

• Produce a monthly calendar for staff of the upcoming activities.

• Purchasing

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