Overview
Open Communities seeks an experienced non-profit Finance and Operations Manager. This position is key to ensuring the fiscal and operational health of the organization is strong and staff are supported.
Job Description
Finance
Maintain a fiscal calendar to ensure fiscal obligations are met on time.
Prepare, review, and post all general ledger journal entries in QuickBooks.
Manage accounts receivable and accounts payable.
Assist with the annual budgeting process, including the creation of schedules necessary to support the revenue and expense assumptions.
Work with outside CPA to reconcile bank accounts and produce monthly financials.
Coordinate procedures for incoming mail, checks, and deposits in the bank.
Coordinate financial responsibilities for submission of all government contracts and other grant applications with the Executive Director and the Development team.
Prepare monthly vouchers for all government contracts.
Collaborate with necessary staff to create budgets and appropriate justifications for grant proposals and reports.
Serve as the point person to outside CPA and Auditor to assist with preparation of financial audit.
Implement, update, and manage effective internal controls, policies, and procedures.
Ensure agency is compliant with regulatory bodies, such as the Attorney General’s Office, The Secretary State’s Office, and other government/funding offices.
Identify cost reduction opportunities that create organizational efficiency and effectiveness.
Human Resources
Coordinate the hiring process and the onboarding and offboarding of staff and interns.
Primary liaison with organization’s third-party human resources and payroll company.
Maintain a payroll calendar, track PTO and flex time, and process payroll.
Distribute information on employee benefits.
Track anniversaries and schedule reviews.
Maintain Personnel files on staff, interns, and volunteers.
Board
Coordinate and attend Finance Committee meetings.
Schedule Board meetings and prepare board meeting packets.
Maintain board member files and meeting records.
Ensure all relevant documents are posted in the board portal of the OC website
Operations
Strategize and implement efforts to encourage a positive work culture and team bonding activities.
Maintain communications with the landlord/property manager
Maintain office equipment, office supplies and other office necessities.
Produce a monthly calendar for staff of the upcoming activities.
Purchasing.
Qualifications
This position requires at least two years of experience in non-profit finance and operations.
Requirements
A demonstrated commitment to non-profit, justice-related work is required.
Technical Skills – Must be proficient at using required technology; using client management systems, finance programs, spreadsheets, and reporting tools.
Willing to pursue training and development opportunities; strive to continuously build knowledge and skills and to share such expertise with others.
Able to balance multiple tasks and manage conflicting priorities required.
Interpersonal Skills - maintains confidentiality, focuses on solving conflict, and approaches clients and co-workers with trauma-informed lens.
Adaptability - Adapts to changes in the work environment. Able to deal with frequent change, delays, or unexpected events.
Excellent communication, writing, problem solving, and organizational skills.
Bi-lingual persons are strongly encouraged to apply.
Working Conditions
Hybrid. Three days in the office and two days are remote.
Why Work for Us?
Excellent paid-time off, and corporate-style benefits.
Salary
$55,000- $68,000 based on qualifications
